Home > Documents > Word > How to Add and Use the AutoText Function in Microsoft Word 2007 and 2010?

The Selection Pane does open, and I can see there are Text Boxes and Pictures, but then can't do anything else. When I click Show All, nothing happens, when I click Text Box or Picture, again nothing happens. The options won't expand for me to select and delete them. Nov 12, 2020 A developer tab will populate. The Controls section has about eight different options that can be added to your Word document: Rich Text, Plain-Text, Picture, Building Block Gallery, Checkbox, Combo Box, Drop-Down List, and Date Picker. Insert a Control. Click on the control and it will appear wherever your cursor was located.

How to Add and Use the AutoText Function in Microsoft Word 2007 and 2010

If you have not Classic Menu for Office 2010 and Classic Menu for Office 2007:

AutoText is a quite practical function in Microsoft Word. By using the function, we can insert commonly-used phrases such as address, phone number and greetings quickly. When searching for this great feature in Word 2007 and 2010. We have no result. The Office 2007 help document said that the AutoText is not included in the new version of Office, and replaced by the AutoCorrect function. Is that true?

We found that the AutoText can be still used in Word 2007 and 2010, but users need to add it manually. Here we just take Word 2010 for example.

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Step 1: Add the AutoText button into quick access bar

Right click on the quick access bar locates in the upper left of the window, and choose the Customize Quick Access Bar option. (see Fig.1)

Fig.1

Choose the “Commands not in the Ribbon” command in the Word Option window
Find out the AutoText item in the list
Click AutoText, move to the right pane, and click Add (see Fig.2)
Click Ok, and the Auto Text button appears in the Quick Access Bar (see Fig.3)

Fig.2

Fig.3

Step 2: Customize the AutoText

After adding the AutoText button into Quick Access Bar, it is easy to find that the AutoText box has only two entries by default (the user’s name and the abbreviation). Users should need to create new Building Block themselves.

Enter or insert the content you want to add into the AutoText
Move the cursor to the content and select it
Click the AutoText button, and choose Save Selection to AutoText Gallery in the bottom of the menu (see Fig.4)

Fig.4

The Create New Building Block dialog pops up, and you can change the name, gallery, category, save in as you like. (see Fig.5)
Click OK to finish the setting

Fig.5

Do you find it so complicated to process the AutoText? Actually you can move to Where is Insert AutoText in Microsoft Word 2007 and 2010 .Other than adding the AutoText function into Quick Access bar, there is a very simple way to get the function with one or two click.

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The software Classic Menu for Office is designed for the people who are accustomed to the old interface of Microsoft Office 2003, XP (2002) and 2000. It brings back the classic menus and toolbars to Microsoft Office (includes Word) 2007, 2010, 2013, 2016, 2019 and 365. The classic view helps the people to smoothly upgrade to the latest version of Office, and work with Office 2007/2010/2013/2016 as if it were Office 2003 (and 2002, 2000).

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Classic Menu for Office 2007

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